Xerox Document WorkCentre 450C Manual de usuario

SafetyRequirementsand Legal

10SIZE Switch among the resize options for copies: 95%, 100% (same size), enlarge 125%, enlarge 150%, 75%, 80%, 85%, 90%.JOB STATUS Display the WorkC

100• If you have not saved the currently displayed Phonebook, click No. Save your Phonebook using the procedure described in “Saving a Phonebook file

1013. Click the Reports tab.4. Click the Phonebook button.5. In the confirmation box, click Yes.Note You can also print a Phonebook using the WorkCen

102If the WorkCentre cannot print a fax, it will automatically try to store the fax to memory, unless there isn’t enough memory to receive the fax, or

103Printing a fax stored to memoryYou should print a fax stored to memory to free up memory on the WorkCentre. After you print the fax, it is deleted

104Receiving confidential faxes in mailboxesMailboxes provide the ability to receive confidential faxes that only the mailbox user can access. When th

1053. Click the Mailbox tab.4. Do one of the following:• Double-click an unassigned mailbox number.• Click an unassigned mailbox number and click New.

1061. At the WorkCentre 450c, press the MENU key.2. Press 4 [Fax Mail] and ENTER.3. Press 2 [Mailboxes] and ENTER.4. Press ENTER to select [Print cont

1072. Press 4 [Fax Mail] and ENTER.3. Press 2 [Mailboxes] and ENTER.4. Press 3 [Clear mailbox] and ENTER.5. Enter the mailbox password and press ENTER

1087. Do one of the following:• Click OK to delete the mailbox from the WorkCentre and close the WorkCentre 450c Settings window.• Click Apply to dele

109Note You can also print a mailbox list using the WorkCentre menus.Editing a mailboxYou can change both the name and password assigned to a mailbox.

11How to navigate theWorkCentre menusUsing control panel keys and the numeric keypad, you can easily navigate the WorkCentre menus. As you navigate t

110Retrieving your faxes and printing them on another fax machineWhen you’re away from the WorkCentre, you can retrieve your faxes remotely. Using a t

111• If you’re retrieving the faxes stored to memory, press the password used to enable security and ##.For example, the complete key sequence is: #**

1125. Do one of the following:• If you’re retrieving faxes from your mailbox, press your mailbox password and #.• If you’re retrieving the faxes store

113Automatically forwardingyour faxesWhen you’re away from the WorkCentre, you can have your faxes automatically forwarded to a fax machine near you.

114Using fax forwarding from a remote locationIf you’re away from your WorkCentre and you didn’t set up fax forwarding, you can set up the feature if

115Turning off fax forwarding from a remote locationYou can turn off fax forwarding when you’ll no longer be near a fax machine. When you turn off fax

1162. Dial your WorkCentre’s fax number.After the WorkCentre answers, you hear a fax tone sequence.3. When you hear a pause in the tone sequence, pres

117Note To verify that the sender’s fax number is the same as the number the WorkCentre receives, select Include receive header on the Fax In propert

1183. Do one of the following:• If a password is not required, press ENTER.• If a password is required, press RIGHT ARROW and ENTER. Type the password

119Note: If you experience problems using your current version of Microsoft Fax, you can download Windows Messenging (a newer version of Microsoft Exc

12To access the WorkCentre menu system, press the MENU key. The first top-level menu displays:Menu (1-6)1 Fax jobTo display the second top-level men

120• Don’t answer. The WorkCentre 450c receives all your incoming faxes.Note The WorkCentre 450c supports MR compression. However, the Enable MR comp

121Changing the default settings for receiving faxesUsing the ControlCentre software on your PC, you can easily change the default settings for receiv

122Changing telephone line answer options1. At your PC, double-click the WorkCentre icon.2. In the WorkCentre 450c Status window, click Settings.3. Cl

123machine is set to answer the call within one to four rings. The WorkCentre automatically answers a fax call after five rings.Distinctive ringIf you

124activate the WorkCentre. You need to inform callers of your pick-up code in your telephone answer message.5. Do one of the following:• Click OK to

125ReceiveSpecifies how the WorkCentre receives the fax, either To print or To memory. If you choose to receive your faxes to memory, you’ll need to p

1265. Do one of the following:• Click OK to change the options at the WorkCentre and close the WorkCentre 450c Settings window.• Click Apply to change

1276. In the Set Security Password dialog box, type a four-digit password in the Password box. If you created a mailbox on the WorkCentre, do not use

128Checking the status of your fax jobsYou can view the status of your fax jobs on the control panel LCD or the LCD display in the WorkCentre Status w

1294. To print the first page of the pending fax job displayed on the LCD, press the START key.The information that displays on the LCD for a pending

13Note: To print a diagram of the WorkCentre menus, press the HELP key.Using the numeric keypadYou use the numeric keypad to enter numbers, letters, a

130The information displayed on the LCD about incoming and outgoing faxes can include:Item DescriptionJob number The number the WorkCentre assigns to

131Job status Outgoing faxPending (queued for dialing)Redial (waiting to redial)Stored (waiting to print or be retrieved)HH:MM am/pm (waiting to be fa

132Canceling a fax jobYou cancel a fax job at the WorkCentre.1. At the WorkCentre control panel, press theJOB STATUS key.2. Do one of the following:•

133Chapter 4Printing DocumentsPrinting guidelinesPrinting a documentSetting printer optionsSetting advanced image quality optionsUsing preset filesSav

134The WorkCentre provides high quality color and black-and-white printing. You can print on a range of media, including plain paper, transparency fi

135For instructions on how to load envelopes in the WorkCentre, see "Loading envelopes" later in this chapter.Understand the print modesYou

1363. In the Print dialog box, choose the options you want and click OK.The WorkCentre 400c Series Status window and Spool Manager display on the Wind

137ModePrints the document in Color or Black and White. To print in color, the color print head and ink cartridges must be installed in the WorkCentr

138CollateArranges, in sequential order, multiple copies of the same document.Reverse orderPrints the document from last page to first page.MediaSpeci

1392. Click the Advanced tab to display the Advanced property page.3. Change the defaults for any of these options:IntensityAdjusts the image brightne

14Understanding the document flow iconsDocument flow icons indicate when the WorkCentre is receiving and sending information.Indicator lights between

140Using preset filesYou can save your printer options to a file called a preset. You can later open the saved preset file and use the predefined pri

1415. In the Save As dialog box, type a name in the Preset name box and click OK.6. Click OK.Editing the printer options defined in a preset fileYou c

142Using a preset file for a print job1. At your PC, do one of the following:• From the application’s File menu, click Print. In the Print dialog box

143Using printer servicesYou can use printer services to view the status of your current print job and the ink level in the cartridges, maintain the c

1444. Do one of the following:• Click Close to exit the printer settings.• Click Print Driver to return to the Main Controls property page and keep th

1455. Under Default Print Head, click the type of print head currently installed in the WorkCentre:ColorColor print head and ink cartridges.High Capac

146Test PrintPrints a diagnostic sample page that you can use to determine printer problems.7. Click Close.Choosing the printer status display options

1476. Click Close.Checking the status of your pending print jobsThe WorkCentre 400C Series Spool Manager holds the documents queued for printing. You

148Keep after printingKeeps the document in the queue after it’s printed for printing at a later time.DeleteRemoves the document from the print queue.

1492. Lift the envelope guide located on the paper tray.3. Load up to 10 envelopes flap side up and against the envelope guide in the paper tray.

15When you start Windows, the WorkCentre 450c icon automatically displays in the notification area on the taskbar. (In Windows 3.1/3.11, the icon dis

1504. Slide the paper guide to the left until it rests lightly against the envelopes.5. Install the printer output tray.Printing from DOSIf you print

151Chapter 5Copying DocumentsThe WorkCentre provides high quality black-and-white copying at speeds up to three pages per minute. You can make up to

152Choosing the media to useYou can copy documents on the following types of media.Type of MediaMaximum number of sheets in paper trayPlain paper(16 t

153Loading paperYou can load letter, legal, and A4 size paper. To avoid a printer jam, do not load paper in the paper tray while the WorkCentre is pri

1545. Install the printer output tray.Loading transparency filmWhen loading transparency film, insert the end with the adhesive strip first.

155Copying a documentYou copy a document using the keys on the WorkCentre control panel. Before copying a document, you can change the contrast and r

1564. To change the lightness and darkness of your copies, press the CONTRAST key several times to switch among these options:5. To reduce or enlarge

157Setting copy collation before copying a documentBy default, the WorkCentre does not collate multiple copies. You can change the default setting at

158Changing copy qualityThe WorkCentre is set to print copies at fast speed. You can change the copy speed to print copies at a slower speed with hig

159Using a document carrierWhen copying fragile documents and photographs, use a document carrier to protect your original. A document carrier is a p

16To open the ControlCentre on your PC, do one of the following:• In Windows 95, double-click the WorkCentre icon in the notification area on the tas

160Chapter 6Scanning DocumentsSpecifying the location of your scanning applicationScanning a documentScanning a document using Pagis Pro 97Scanning a

161The WorkCentre includes TWAIN-compliant PC scanning functionality that is compatible with most scanning applications. Included on your WorkCentre

1621. At your PC, do one of the following:• In Windows 95, click the WorkCentre icon on the taskbar with the right mouse button and then click Propert

163Scanning a document using Pagis Pro 971. At the WorkCentre 450c, load up to 20 pages face down in the document tray.2. Press the SCAN key.The Pagis

164ResolutionSets the scan resolution. Options are fine (200 x 200 dpi) and superfine (300 x 300 dpi). Superfine is recommended for OCR processing.

165Scanning a document using another scanning applicationThis section provides a general procedure for scanning a document using other scanning applic

1665. Choose from the following options:Paper SizeSpecifies the document size you are scanning: letter, legal, and A4.ResolutionSets the scan resolut

167Using a document carrierWhen copying fragile documents and photographs, use a document carrier to protect your original. A document carrier is a p

168Chapter 7TroubleshootingThis chapter provides the Xerox Customer Support Center telephone number, explains how to solve common WorkCentre problems,

169Calling the XeroxCustomer Support CenterIf you are unable to solve a WorkCentre problem using this guide or the online Help, call the Xerox Custome

17The WorkCentre Status window displays, which provides the information shown below.When the WorkCentre’s status changes, the graphic indicates the co

170Clearing paper jamsPaper can jam in the WorkCentre’s printer or scanner. When a jam occurs, the WorkCentre displays a message on the control panel

171The WorkCentre backs out the page.• If the paper’s leading edge is visible, grasp the edge and press the FEED key. The WorkCentre feeds the page f

1723. If part or all of the paper remains jammed in the printer, do the following:• Remove any paper from the paper tray.• Press one of the green lock

173• To reinstall the paper tray, squeeze the front and back sides of the paper tray together and insert the tray into the slot at the rear of the Wor

1743. If the WorkCentre doesn’t clear the page, open the scanner cover by grasping the top edge of the cover and pulling it toward you.4. Pull the jam

175Solving WorkCentre problemsUse the solutions in this section to solve the problems that might occur while using the WorkCentre.Solving general Work

176I can’t use the WorkCentre for other tasks when I’m making a phone call using the telephone attached to the WorkCentre.Press the JOB STATUS key to

177Solving problems when sending faxesProblem SolutionI cannot send a fax. Do one or more of the following:1. Check your telephone line connec-tions a

178Solving problems when receiving faxesProblem SolutionI cannot receive a fax.Do one or more of the following:1. Check your telephone line connection

179Solving copying and printing problemsProblem SolutionI can’t print on the WorkCentre.Do one or more of the following:1. Check that your parallel ca

18Setting the ControlCentre propertiesUsing the ControlCentre Properties dialog box, you can change the conditions under which the WorkCentre Status w

180The print is blurry, or jagged vertical lines appear on the printed pages.Align the color print head or high capacity ink jet cartridge. In the Wo

181The print quality of my transparencies is poor.Do one or more of the following:1. Make sure Transparency is selected as the Media on the Main Contr

182Solving scanning problemsProblem SolutionWhen I press the SCAN key, nothing happens.Do one or more of the following:1. Check that your parallel cab

183Understanding WorkCentre messagesThis section provides an alphabetic listing of the messages you may see when using the WorkCentre.Message Meaning

184Can only poll. WorkCentre memory is full. You can retrieve a document from another fax machine only.Increase memory by deleting or printing the do

185Cannot run PC scanapplication.After pressing the SCAN key, the system could not run the scanning application on your PC.Do one or more of the follo

186Cyan low. START ifOK, or CARTRIDGE.The ink supply in the cyan ink cartridge is low.Check the printed pages. If the print quality is good, press ST

187Invalid date or timeDate & TimeYou did not enter the date or time using the correct format.Use one of the following formats to specify the date

188Job will start whenprinter is available.You tried to retrieve a document from another fax machine when the printer was unavailable and the If canno

189Mailbox not empty.Print docs or delete.You cannot delete the mailbox because it contains documents.Before deleting the mailbox, either print or del

19• On error, to open the WorkCentre Status window when an error occurs.• On warning to open the WorkCentre Status window when a warning condition oc

190Memory is full.Cannot receive.There isn’t enough WorkCentre memory to receive the fax.Increase memory by deleting or printing the documents stored

191Menu not availableduring fax job setup.You tried to use other menus before pressing the START key to send your fax.Press START to send your fax, an

192No cyan ink.Load cartridge.Either the cyan ink cartridge is missing or an ink cartridge made for another machine is installed in the WorkCentre.Ins

193No Phonebook entries to report.You tried to print a Phonebook, but there aren’t any speed dial entries.No action.No yellow ink.Load cartridge.Eithe

194PC error. Try again. While using a PC application to print or scan a document, an error occurred.Retry the task. If you receive the error message

195Printer unavailable. The WorkCentre cannot print the documents stored to memory, or is in use.Do one or more of the following:1.Make sure paper is

196Remote was busy.All redials tried.The remote fax machine’s line is busy (busy tone detected). The WorkCentre used all the specified redial attempts

197Speed dial nnhas no fax number.You pressed a speed dial number that doesn’t have a fax number assigned to it.Assign a fax number to the speed dial

198Understand error codesThis section lists the error codes you may see the WorkCentre LCD and in printed reports. An error code indicates a problem o

199E006 An internal error occurred at the WorkCentre. You may have tried to send a document, but it was not found in memory, or the data needed to se

2Chapter 1IntroductionWelcome!Where to find helpful informationSystem RequirementsIntroduction to the Document WorkCentre 450cWorkCentre featuresContr

20• Click the application and then click Open.The application’s location displays in the Run scanning application box.5. Click OKSelecting and Orderin

200E012 The WorkCentre received an illegal disconnect signal from the remote machine. There could be a problem with the remote machine.Check the Work

201E017 The password sent from the WorkCentre did not match the password from the remote machine.Call the remote location and verify the password. Re

202E025 The remote machine cannot do what you are requesting from the WorkCentre. Communications are terminated due to poor line conditions resulting

203E040 The remote machine tried to retrieve a document stored on the WorkCentre.Make sure there is a document stored to memory or in a mailbox, and t

204E046 The WorkCentre did not receive a response from the remote machine within the required time frame (CCITT T1 time-out error). The WorkCentre us

205WorkCentre 450c Safety and Legal RequirementsYour system and supplies have been designed and tested to meet strict safety requirements. These incl

206This system should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, c

207The WorkCentre 450c is certified manufactured and tested in compliance with strict safety and radio frequency interference regulations. Any unauth

208Data coupler information (120 V, 60 Hz system typically)United States of AmericaFederal Communications CommissionPart 68 rulesTelephone line Connec

209in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of dev

21Plain paper and mediaMost types of paper will work well in the WorkCentre, although some variables in paper composition may affect print quality. M

210Machine ID requirementsThe Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device

211cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to

212equipment meets certain telecommunications network protective, operational, and safety requirements. The Department does not guarantee the equipme

213overloading. The load number is 4. The termination on a loop may consist of any combination of devices subject only to the requirement that the t

214Other national standardsThe WorkCentre 450c is also certified in compliance with applicable standards by various national bodies.Warning In order

22Region DescriptionReorder numberNorth AmericaUnited States Xerox Image Series LX(8.5x11 in, 24 lb)3R3874Xerox Select Ink Jet Paper(8.5x11 in, 24 lb)

23Specialty print mediaXerox offers a wide range of specialty print media: transparency film, high resolution paper, photogloss paper, and a fabric t

24Size DescriptionReorder numberLetter (8.5x11 in)Ink Jet Transparency(4.2 mil, 20 sheets)3R5813Ink Jet High Resolution Paper(28 lb, 200 sheets)double

25WorkCentre 450c SpecificationsGeneral SpecificationsPower 110/220 VAC; 50/60 HzPower consumption 14 watts, in idle modeSize and weight Height (with

26Document sizes(for document tray)Letter: 8.5x11 in (216x279 mm)Legal: 8.5x14 in (216x356 mm)A4: 8.3x11.7 in (210x297 mm)Document tray capacity 20

27Media sizes (for paper tray)Letter: 8.5x11 in (216x279 mm)Legal: 8.5x14 in (216x356 mm)A4: 8.3x11.7 in (210x297 mm)U.S. card stock: 4x6 in, 5x8

28Character Sets HP PC-8, HP Roman-8, PC-8 Dan/Nor ISO 21, PC-850, ECMA-94 Latin 1 ISO 8859/1, Ger-man ISO 21, French ISO 69, Italian ISO 15, Spain IS

29Keypad Character AssignmentsAlphabetic characters and symbols are assigned to the keys on the numeric keypad, which enables you to enter words at th

3Welcome!Thank you for choosing the Xerox Document WorkCentre 450c, the dependable and efficient multi-function device that handles your office tasks

30Keypad character assignments for North and South AmericaThe following table shows the characters assigned to each numeric key for North and South Am

31Keypad character assignments for EuropeThe following table shows the characters assigned to each numeric key for Europe. Press the appropriate key

32Chapter 2Installation, setup and maintenanceConnecting the telephone linesConnecting the power and parallel cablesUsing the Setup Wizard to select y

33Connecting the telephone linesThere are three telephone line jacks at the rear of the WorkCentre. To connect the telephone lines properly, decide h

34I will receive both fax and voice calls on the telephone line, and I will not use an answering machine.1. Insert one end of the telephone cord suppl

35I will receive both fax and voice calls on the telephone line, and I will use an answering machine.1. Insert one end of the telephone cord supplied

36I also want to use a data modem with my PC and WorkCentre 450c.Use a phone cord “Y” cable, or splitter at the wall jack. A splitter has one connecto

37Connecting the powerand parallel cablesThe WorkCentre 450c includes a parallel cable and a power cord. The parallel cable connects the WorkCentre t

381. Attach the parallel cable to the parallel port at the rear of the WorkCentre, securing it with the wire clips, and then to a free parallel (print

39Using the Setup Wizard to select your fax optionsThe Setup Wizard helps you select basic options for sending and receiving faxes. You may have run

4Where to find helpful informationDocument WorkCentre 450c Quick Installation & Quick Reference GuideStep-by-step instructions explain how to set

40Customizing the Control PanelAfter you’ve been using the WorkCentre for a while, you may want to change the control panel’s default settings. For e

41Listen to dialActivates an audible dial tone at the start of a call.ResolutionSets the sharpness of the outgoing faxes. Options are standard (200 x

42property pageCollate copiesArranges, in sequential order, multiple copies of the same document.5. Do one of the following:• Click OK to change the o

43cartridge. If cleaning the head or cartridge two or three times does not improve your print quality, then you should replace the color print head o

44message in the WorkCentre 450c Status window and on the control panel LCD. If your print quality is good, press the START key on the control panel

453. Remove the document tray and open the printer cover.4. Pull the green carriage lock lever forward and remove the cartridge.

46Note If you are changing from color to black-and-white printing, place the color print head in the print head storage box. This prevents the ink f

477. Push the green carriage lock lever backward to secure the cartridge. Do not force the lever backward.8. Close the printer cover and replace the

48Installing the color ink cartridgesFor color printing, the WorkCentre uses four ink cartridges: magenta, cyan, yellow, and black. The four cartrid

49Note If the color print head does not move to the center of the printer, unplug the WorkCentre’s power cord, wait a few seconds, and then reconnect

5Pagis Pro Multimedia TutorialA comprehensive and entertaining summary of the features and benefits of Pagis Pro 97. To run the tutorial, insert the

50Note Do not touch the uncovered hole in the ink cartridge, as ink will get on your hands.6. Insert the ink cartridge into the correct location on t

519. Press the START key.The color print head returns to the home position (far left side of printer) and the WorkCentre cleans the head. After a few

52Note If the color print head does not move to the center of the printer, unplug the WorkCentre’s power cord, wait a few seconds, and then reconnect

536. Insert the ink cartridges into the new print head as shown. The ink cartridges and corresponding locations are color coded and numbered.

547. Reinstall the print head by aligning the hole in the print head with the green post on the printer carriage. Gently lower the print head into po

559. Close the printer cover and replace the document tray.10. Do one of the following:• If you installed a new color print head, press START.• If you

56Replacing the automatic document feed padThe WorkCentre displays a graphic in the WorkCentre 450c Status window and a message on the control panel L

576. Squeeze the two sides of the plastic housing that holds the pad and remove the housing with the pad.ADF pad

587. Replace the ADF pad by inserting the plastic tabs on the housing into the slots in the back side of the scanner cover and snapping the pad into p

59Cleaning the WorkCentreDirt and dust can accumulate in the WorkCentre, which can cause paper misfeeds. When frequent misfeeds occur, you should cle

6The software that is included with the WorkCentre 450c requires an IBM compatible PC with the following specifications:Xerox ControlCentre• an Intel

603. Wipe the paper exit rollers.4. Close the paper exit roller cover firmly to snap the corner latches into place.5. Close the printer cover and repl

619. Close the scanner cover.ADF rollersPlaten cover

62Chapter 3Fax OperationsSending a FaxChanging fax settings before sending a faxSending a fax to more than one fax numberSending a fax at a later time

63Editing a speed dial entryDeleting speed dial entriesSaving a Phonebook file to your PCOpening a Phonebook filePrinting a Phonebook of speed dial en

64Sending a FaxYou send a fax at the WorkCentre using the keys on the control panel. By default, the WorkCentre uses standard resolution and normal co

65ARROW key to move the cursor to the left, press the RIGHT ARROW key to move the cursor to the right, and press the EXIT/CLEAR key to delete a highli

66You change fax settings using the keys on the WorkCentre control panel. The settings you change affect the fax you are sending. After the fax is sen

67When you choose a photo setting, the WorkCentre automatically sets the resolution to fine if it was previously set to standard.5. Press the RESOLUTI

68• Press SPEED DIAL and enter the speed dial number.7. Press START to begin the fax transmission.8. If you chose to include a cover page with your fa

69the RIGHT ARROW key to move the cursor to the right, and press the EXIT/CLEAR key to delete a highlighted number.• Press SPEED DIAL and enter the sp

7Pagis Pro (Windows95 only)• an Intel (or compatible) 80486 or Pentium™ microprocessor• VGA, SVGA, or Multi-sync color monitor• 16 megabytes (Mb) of r

70To change the time, press the LEFT ARROW key to move the cursor to the left, press the RIGHT ARROW key to move the cursor to the right, and press th

71Note If you frequently send faxes to a fax number that requires a charge code, you can create an individual speed dial entry in your Phonebook that

7210. Press RIGHT ARROW to display [charge code] and ENTER.11. Enter the charge code. A dollar sign ($) displays for each number in the charge code. T

73To switch from pulse to touch-tone dialing, you need to change the PAUSE key setting from pause only (the default) to dial options. This procedure d

7412. Do one of the following:• Press START to begin the fax transmission.• Press ENTER, add another fax number, and then press START.Note After the

753. Press REDIAL to add another number.4. To enter the next number, do one of the following:• Using the numeric keypad, enter the number.• Press SPEE

765. Press ENTER to select [Long original].6. Press RIGHT ARROW to display [yes] and ENTER.7. Enter the fax number and then press START.Sending confid

77After the remote WorkCentre answers, you hear a fax tone sequence.3. When you hear a pause in the tone sequence, press # and wait for three confirma

781. At the WorkCentre 450c, load up to 20 pages face down in the document tray.2. At the control panel, press START.3. Press RIGHT ARROW to display [

79Windows 3.1/3.11, install Symantec WinFax Lite 4.0 (provided with the WorkCentre 450c) or Symantec WinFax Pro 4.0.When sending faxes, you can fax a

8Introduction to the Document WorkCentre 450cThe Document WorkCentre 450c features an easy-to-use control panel that simplifies your routine tasks. W

805. Click OK.6. In the Inbox window, click File and then click Exit.Sending a fax using Microsoft FaxYou fax a document directly from the software ap

81Changing the default settings for sending faxesUsing the ControlCentre software on your PC, you can easily change the default settings for sending f

82Changing the fax out options1. At your PC, double-click the WorkCentre icon.2. In the WorkCentre Status window, click Settings.3. Click the Fax Out

83Always send from memoryScans the document and stores it to memory until the fax is sent. This lets you remove your document from the WorkCentre once

84Changing the setup and communication options1. At your PC, double-click the WorkCentre icon.2. In the WorkCentre 450c Status window, click Settings.

85Set Date and Time From PC Click to use the date and time set on your PC for the WorkCentre.Maximum fax speedSets the maximum speed at which a fax is

86Note To use the factory defaults, click the Restore Defaults button.Changing telephone line dialing options1. At your PC, double-click the WorkCent

87Dial modeSets the dialing mode to tone if your telephone has touch-tone capability, or pulse if it doesn’t.Detect dial toneInstructs the WorkCentre

88Using a document carrierWhen faxing fragile documents and photographs, use a document carrier to protect your original. A document carrier is a prot

89Creating a phonebook of speed dial entriesTo use the SPEED DIAL key on the WorkCentre, you need to create a Phonebook of speed dial entries. Your Ph

9Using the ControlCentre software, you can efficiently monitor the WorkCentre’s status from your PC, change any of the default settings, and set up a

90Creating an individual speed dial entryYou can create up to 94 individual speed dial entries. Each entry must include a fax number. You can optional

914. In the Name box, type the person’s name.5. In the Number box, type the fax number. As needed, include a prefix (for example, 8 or 9) and type a ,

927. If you want to specify a delayed start time or a maximum fax speed, click Use extra features and do one or both of the following:• To send faxes

93Creating a group speed dial entryGroup speed dial entries enable you to quickly send a fax to several fax numbers at one time. When you use the grou

94• Select an unassigned speed dial number (numbers 95 through 99) in the Groups box and click New.The Phonebook Group dialog box appears, showing the

95your Phonebook, see “Printing a Phonebook of speed dial entries” later in this chapter.Editing a speed dial entryOnce you’ve created a Phonebook of

96Deleting speed dial entriesYou can delete the individual or group assigned to a speed dial number, or the entries assigned to all the speed dial num

97the information in it with other applications on your system. You can create more than one Phonebook, although only one can be in use at a time.You

986. Click the arrow next to Save as type and click one of the following formats:• Phonebook files (*.phn)• Delimited text files (*.txt)7. Click Save.

99Field 4 Fax numberField 5 Dial later (number of minutes after 12:00 am)Field 6 Fax speed (0=4800, 1=9600, 2=14400)Field 7 Group members (individual