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DocuMate 510 Scanner User’s Guide 49

Scanning

Rich Text Format—The .rtf file format. Text that retains

formatting when converted. Available with Microsoft WordPad

and Word.

Excel Spreadsheet—The .xls file format used by Microsoft

Excel.

HTML Document—The .htm file format used to create web

pages.

4. Click OK or Apply on the One Touch Properties window.

Scanning with Optical Character Recognition (OCR)

Optical Character Recognition (OCR) converts text and numbers

on a scanned page into editable text and numbers. You can then

work with the text and numbers to edit, spellcheck, change font or

type size, sort, calculate, and so forth.

To scan with OCR:

1. Select a Destination Application that has one of the Text

formats (TEXT, RTF, XLS, or HTML).

2. Scan the document.

Your scanned pages appear in the Destination Application with

their text ready for editing and other text processing.

NOTE: Xerox recommends that all OCR processing use the

original factory settings for OCR scanning that came with your

scanner. When scanning with other settings, use at least 300 dpi

for the resolution. If the original documents are of poor quality or

have a small type font, 400 dpi can be used as the maximum

resolution.

NOTE: OCR scanning is also for spreadsheets so you can work

in Microsoft Excel (or other spreadsheet applications) with the

figures and text from the original spreadsheets.

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Xerox DocuMate 510 Guía de usuario Pagina 54