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WorkCentre 7220/7225 Multifunction Printer 189
System Administrator Guide
Fax Mailboxes
You can store faxes locally in the printer or on a remote fax machine. You can use Remote Polling to
print or access a stored fax. There are 200 available fax mailboxes.
Editing a Fax Mailbox
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings.
3. Touch Mailbox Setup.
4. Touch a mailbox in the Mailbox List, then touch Edit.
5. Touch Mailbox Name, type a name for the mailbox up to 30 characters using the touch screen
keyboard, then touch OK.
6. To assign a passcode to the mailbox, touch Mailbox Passcode, then Passcode Protect. Type a
4-digit passcode using the numeric keypad, then touch OK. Users must type this passcode when
storing faxes to, or printing faxes from, the mailbox.
7. To ensure that the user receives Fax Notifications, touch Enable, then touch OK.
Deleting a Fax Mailbox
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings.
3. Touch the Down arrow to scroll.
4. Touch Mailbox Setup.
5. Touch the assigned mailbox that you want to delete, then touch Delete Mailbox & Contents.
CAUTION: Touching Delete Mailbox deletes the mailbox and all documents it contains.
6. On the Delete Mailbox confirmation screen, to delete the mailbox touch Confirm, or to exit touch
Close.
Fax Reports
You can configure three different reports:
• Activity Report
• Confirmation Report
• Broadcast and Multipoll Report
Setting Up Fax Reports
1. At the printer control panel, press the Machine Status button, then touch the Tools tab.
2. Touch Service Settings > Embedded Fax Settings.
3. Touch Setup Fax Reports. Touch the arrows to scroll if necessary.
4. Touch Activity Report, then touch an option:
− Auto Print to always print an activity report.
− Off to never print an activity report.
- WorkCentre 1
- 7220 / 7225 1
- 4 Security 67 5
- 5 Printing 123 6
- 6 Copying 143 7
- 7 Scanning 151 7
- 8 Faxing 179 8
- 9 Accounting 201 9
- B External Keyboard 259 10
- Contents 11
- Introduction 13
- Overview 14
- More Information 15
- Initial Setup 17
- 4. Turn on the printer 18
- Assigning a Network Address 19
- Wireless Network on page 32 20
- Settings 21
- Installation Wizard 22
- Quick Setup Home 22
- Physical Connection Settings 26
- Configuring USB Settings 27
- Network Connectivity 31
- Enabling TCP/IP 35
- Configuring IPv4 36
- Configuring IPv6 37
- Configuring DNS 37
- FTP/SFTP Filing 39
- Configuring SLP 41
- Enabling SNMP 42
- Configuring SNMPv1/v2c 42
- Configuring SNMPv3 43
- LPR/LPD 45
- Microsoft Networking 47
- Raw TCP/IP Printing 48
- SMB Filing 50
- SMTP Server 51
- Configuring LDAP Contexts 55
- LDAP Custom Filters 56
- Accessing HTTP Web Services 57
- HTTP Web Services 58
- HTTP Advanced Settings 58
- Proxy Server 60
- Enabling WSD 62
- Bindery Settings 64
- NDPS/NEPS 64
- AppleTalk 65
- Setting Access Rights 68
- Authorization 69
- Personalization 69
- Setting the Login Method 69
- User Database 70
- Domain Controller 77
- User Permissions 80
- User Roles 81
- Creating a New Role 84
- Secure HTTP (SSL) 87
- FIPS 140-2 88
- Stored Data Encryption 90
- IP Filtering 91
- 2. Click IP Filtering 92
- 3. Click an IP filter rule 92
- Audit Log 93
- Interpreting the Audit Log 94
- Installation Policies 95
- McAfee Embedded Control 96
- Setting the Security Level 97
- Setting the Alert Options 98
- Enabling IPsec 99
- Managing Actions 99
- Managing Protocol Groups 99
- Creating a New Action 100
- Security 101
- System Administrator Guide 101
- Managing Host Groups 102
- Managing Security Policies 102
- Defining a Security Policy 103
- Security Certificates 104
- Device Certificate 105
- Installing the Generic Xerox 105
- Trusted CA Certificate 105
- Installing Root Certificates 107
- System Timeout 111
- Overwriting Image Data 112
- Immediate Job Overwrite 114
- PostScript Passwords 115
- USB Port Security 116
- 2. Click Hide User Name 118
- 4. Click Apply 118
- Verifying the Software 119
- Restrictions 121
- Printing 123
- Paper Management 124
- Selecting Tray 1 Settings 125
- Saving and Reprinting Jobs 126
- Saving and Printing Jobs 127
- Backing up Saved Jobs 127
- Services 129
- Printing an Error Sheet 131
- Hold All Jobs 134
- Printer Manager 135
- Adding the Printer 136
- Printing with CUPS 136
- Print from USB 138
- Print from Mailbox 139
- AirPrint 140
- 3. Touch Enable 141
- 4. Touch Save 141
- Specifying Output Settings 142
- Copying 144
- Changing the Reading Order 145
- Setting Copy Presets 146
- Scanning 151
- Setting Scan Policies 152
- Creating a Folder 153
- Editing a Folder 153
- Deleting Scanned Files 153
- Deleting Scan Folders 154
- Managing Folder Passwords 154
- Monitoring Capacity 155
- Scanning to an Email Address 156
- Editing User Policy Settings 160
- Workflow Scanning 161
- FTP or SFTP 162
- NetWare 163
- HTTP/HTTPS 165
- Adding a File Destination 167
- Adding a Fax Destination 167
- Scan to USB 173
- Utility 176
- Before You Begin 178
- This chapter includes: 179
- Fax Overview 180
- Enabling Embedded Fax 182
- Fax Security 183
- Setting Fax Defaults 183
- Setting Automatic Redial 185
- Send Header Text 185
- Automatic Resend 185
- Batch Send 185
- Setting Fax Feature Defaults 186
- Fax Forwarding 186
- Fax Polling 188
- Fax Mailboxes 189
- Fax Reports 189
- Printing a Fax Report 190
- Server Fax 191
- Internet Fax 196
- LAN Fax 200
- Accounting 201
- Xerox Standard Accounting 202
- General and Group Accounts 203
- Managing User Information 204
- Downloading a Sample File 206
- Exporting User Information 206
- Usage Limits 207
- Validating Accounting Codes 208
- Network Accounting 209
- Configuring User Prompts 210
- Setting the Job Timeout 213
- Administrator Tools 217
- Monitoring Alerts and Status 218
- Local UI Alerts 219
- Low Supply Warning 219
- Energy Saving Settings 220
- Remote Control Panel 221
- Entry Screen Defaults 222
- Setting the Date and Time 223
- Smart eSolutions 224
- MeterAssistant 225
- SuppliesAssistant 225
- Maintenance Assistant 225
- Usage Counters 226
- Billing Information 226
- Billing Impression Mode 227
- Cloning 228
- Address Books 229
- Managing Groups 230
- Converting an Unknown Group 230
- Managing Favorites 230
- Network Address Book 233
- LAN Fax Address Book 233
- Font Management Utility 234
- Network Logs 235
- Display Device Information 237
- Xerox Online Support 238
- Taking the Printer Offline 240
- Enabling Upgrades 242
- Software Upgrade 243
- Customization and 245
- Expansion 245
- Enabling Extensible Services 246
- Auxiliary Interface Kit 247
- Driver Download Link 248
- Customization and Expansion 249
- Managing Scan Templates 251
- Weblet Management 252
- Configuring Weblet Settings 253
- Audit Log Event 255
- Identification Numbers 255
- Event Identification 256
- Description 256
- External Keyboard 259
- External Keyboard Shortcuts 260
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